There are plenty of good Miami event planners out there but not all may be a good fit for your needs.
That’s why it’s important to get to know the planner well before signing a contract with them. This gives you the opportunity to learn about them, their company, past events they’ve created, and general attitude, to see if it meshes well with you and your company’s culture. It will also give them a chance to feel you out as well.
If these pre-contract get-to-know-yous are successful, you may be able to create a partnership that can last years where everyone is mutually satisfied, trusting, and looking forward to future collaboration.
But getting to this point requires serious answers to serious questions. Below, we outline 3 of the most important questions to ask your event planner.
3 Questions for Your Miami Event Planner
1. How will you spend the budgeted funds?
Experienced companies can break down what costs will be incurred and justify spending levels. They’ll emphasize that a flat fee isn’t a blank check, and there’s no need to ask for more (unless that’s part of the contract.) Event planners in Miami Twenty Three Layers, for instance, is happy to give clients a detailed summary of estimated costs when preparing a budget for an event. While a client shouldn’t necessarily be part of every spending decision, showing them a general budgetary break-down is a good idea. It could even be an opportunity to show that a company has additional resources, such as discounts or special rates based on industry knowledge or past relationships.
2. What happens if things go wrong?
This doesn’t have to refer only to the severability clause in the contract but is rather a question about the possibility of details changing or unexpected circumstances. Maybe a scheduled speaker will miss their flight. Maybe a rainstorm or snowstorm will come out of nowhere, torpedoing plans for an outdoor event. Event planners in Miami deal with weather events often. One of the signs of a true professional is adaptability, so this is an event planner’s opportunity to talk about backups, alternate plans, or how decisions would be made to change the scope of the event or even cancel. It can also be a chance to tell stories about how they dealt with the unexpected in the past and reassure the client that they’re familiar with crises and capable of delivering a spectacular event regardless of the circumstances.
3. What data can you provide after the event?
Factors like
I’m a 20-something stay-at-home mother and wife. I have an amazing husband, a beautiful daughter, two loving dogs, and a lazy cat. I wouldn’t change my life for anything! I love to read, listen to music, cook and blog!
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