For many, the office is practically a second home. It is where most of the time a person’s existence is spent. If you work in one location for long periods, each employee gradually accumulates many things. This could include not just papers, but also office equipment, office supplies as well as personal belongings, souvenirs, and various other items. If the business plans to undertake a major office relocation, it needs to be organized as effectively swiftly, effectively, and quickly as is possible.
It is important not just to move things from one location to another. It should be easy to remove everything from the bag quickly, put them back in the appropriate place and then return to regular work. It’s rare for an office relocation to take on the work of employees themselves without the involvement of professionals. It’s not enough to just employ a moving firm. It is crucial to approach the task of office relocation with as much skill and as much responsibility as you can.
You must consider several aspects when moving into the office. From the choice of the moving firm to the comfort of the employees on their first day at work in the new place, there are many nuances to think about.
A poorly managed office shift could result in financial losses and a negative impact on both clients and employees. There is also the possibility of losing or damaging important documents, business records such as personnel, accounting, and financial information. It is possible by entrusting the organization of the move to a reputable transportation service.
The stages of organization and the preparation
When planning a move to an office, it’s easier to break the task into smaller steps.
- Plan the commercial space. Consider all workplaces, furniture, equipment. Then, you must determine the exact location of the items to be moved into the new office. The office’s capacity for the items that are to be moved must be taken into consideration.
- You need to determine the quantity of transportation you’re using before deciding on the best type of transport. If you are moving to another office for only a short distance within the same area, the city can be organized on a compact vehicle, making two trips. You’ll need to take more than four trips if objects are huge.
- Moving office furniture with large dimensions and weights – a team of office movers is needed. The number of employees depends on the estimated amount of work to be done. The team will take on the removal of furniture and equipment and furniture, ensuring proper loading, fixing inside the car’s cabin, and taking off. They can also disassemble large pieces however, they’ll have to supply their container.
- Moving furniture to a different location is not a good idea without disassembling it. To avoid damaging things, it’s worth dismantling shelves, cabinet doors as well as removing countertops and other elements prior to. The structures with an elongated smooth surface can be placed vertically and secured tightly. This will ensure that the structure won’t crack, chip or break during the process. Furniture that is not assembled is more difficult to move and poses the risk of property damage. Take out fittings, glass components and shelves prior to. Tape the doors to the body.
- Choice of packing material is important as it will protect office equipment, valuable items paper from moisture dirt, dust, exposure to high temperatures , especially if moving will be distant. For smooth surfaces use stretch film or corrugated cardboard sheets. You can stack office chairs one-to-one or in pairs , and wrap them in film.
- Labeling packaging and boxes – Use the labels that correspond to your office to determine where the objects should be placed. It will be easier for commercial movers in new york to navigate the office moving schedule. The time will be reduced as there will be no need to search for the parts of the structure during assembly.
Office Moving Tips
Notify your friends and family members.
Be sure to inform your customers, partners, and support services a few days in advance of the relocation. Give them the new address and number.
Trust the professionals
Professionally trained moving companies like Removals and Storage Experts are required for office relocation. Office moving comes with its own unique problems. Only experts can relocate your office with no damage to time, money, or psychology.
Choose the right date
The evenings and weekends are the best times to move offices. Set the date for office moving on Saturday and Sunday so that from the start of the week you don’t interfere with your business’s normal work.
Plan the layout of your brand new office
In order to avoid having to organize the office furniture several times, it is recommended to create plans in advance how the furniture and offices will be set up in the new office. Discuss this plan with your coworkers. This will make it easier to organize the process of work starting from the very first day after the transfer.
Make sure you have the equipment
Unplug office equipment from the electrical and computers on the day of the moving. Check to see if there are no shipping restrictions in the manual of the owner. If you have the original packaging of office equipment, use it during the relocation.
Move valuables yourself
More important documents and valuables can keep them from getting lost in the countless office belongings. Only a professional moving company will be able to insure your office items for safe transportation. It is impossible to predict the future and there are always unpleasant surprises in a move. In this instance, insurance for the property being moved will protect you against any problems or unneeded expenses.
Take a look at the packaging
Make sure you are satisfied with the quality of packing materials used by the moving company to whom you are deciding to confide your office move. If you’re packing your own possessions, make sure to have the right packing supplies. Make sure you sign the boxes before you pack.
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