Moving to a new office is full of mixed emotions. It is exciting plus a little scary at the same time. However, it is not a stressful process for those who are coordinating it properly. You can get in touch with moving companies and know about it. To know about the cross country movers you can take the feedback from their clients and read reviews online. However for the businesses to make relocation easier, mentioned below are certain details.
Prepare for your office relocation before the time
Commercial relocations are not easy and for that, you need to create a detailed plan and do all the preparation beforehand. When you are going to plan the move, you need to decide on the date when you will move, the time frame for the whole relocation process and after that, you can create a proper schedule for the same. Additionally, in the starting, you should have a particular budget assigned to the relocation process. It will be good as when looking out for the right movers and packers you could know the cost you are ready to pay and as per the budget, you could take the right decision.
Talk about the same with your employees
The best office relocation tip is to get in touch with your employees and communicate with them the whole damn thing. You need to ensure that your staff is all aware of the moving plans and the schedule of the same. Bring to their notice about any major change which is going to come in the working plus about the working procedures. Even inform them about the timing further and about the new premises. In that certain details which you should provide to the staff are:-
- The new address of the office or any revised phone and fax numbers
- The rule of the new building where office is shifted
- Packing arrangement at the new location which are available and the options of mode of transport which could be accessed from that place
With all this, you would at least do your fifty per cent core that is making employees comfortable with the relocation process. Further, you can also ask the employees to create a moving checklist to know all the important aspects are covered and nothing is left out. While this new change can be a little upsetting for the employees but then communicating with them can make things better and boost their morale.
Put up a project manager
Every office move needs a team effort to enhance chances of accomplishment. Putting up a project manager to assist all the aspects of the relocation process is crucial for the company. The person who is given the position of team leader should be having multi-tasking abilities, outstanding organizational skills, effective communication skills and knowledge working with budgets. Further using office management tools are also a great idea to make the relocation an easy one.
Make sure to safeguard your data
You are not at all aware that what could happen to your files and hardware while you go through the relocation process. There is a great chance of losing important documents to getting the servers damaged or hard drives. Therefore, you must back up your data and protect it from undergoing loss and breach when you are in the moving process. For instance, you can make use of a digital visitor management system to preserve your visitor and staff data. The best part is that you can move with it effortlessly as it is cloud-based. This way you show conformity with General Data Protection Regulation as you won’t lose data about who reached out to your business in the past.
Clean your office thoroughly
Deep cleaning your office thoroughly doesn’t mean going for the cleaning process rather it is that you should not move to the new space with the items which are not required further. The items which are of no use should be thrown away or obsolete technology should be discarded. So if there are old files, unnecessary papers, old furniture or any equipment that won’t be needed anymore, you should discard them. However, you should make sure that you get in touch with your accountants since donated items can be used as a write-off in the books. Moreover, there could be some documents which might be required by the accountant, so do get in touch with him, show him the legal papers and documents and then get rid of them.
Thus these are the details on making business relocation easier. These all points mentioned above if brought into practice would allow businesses to experience effortless moving plus they would help a business to safeguard its important data. So make sure to look into these details before the offices and business houses go for the moving process.
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